Templates / Press Release / How to write one
Press Release guide

How to write a press release

A six-step walkthrough from news angle to a published, interactive release — with the structure pros use.

Six steps to a release that gets read

  1. Find the real news angle

    Ask what is genuinely new or surprising. Funding, a launch, a partnership, a milestone — lead with the single most newsworthy fact.

  2. Write a headline that lands

    One active sentence, no jargon. If a journalist could run it verbatim, it's working.

  3. Nail the lead paragraph

    Answer who, what, when, where and why in one or two sentences. Assume the reader stops after this — make it count.

  4. Add detail and a human quote

    Back the news with specifics and numbers, then one or two quotes that sound like a person, not a brochure.

  5. Write the boilerplate

    A short, reusable paragraph describing your company — the same every time.

  6. Make it scrollable and publish

    Turn it into an interactive page so it's shareable and mobile-ready. Use the free press release maker to do this in minutes.

Common mistakes to avoid

  • Burying the news under background.
  • Adjective-heavy claims with no numbers.
  • Quotes that no human would ever say out loud.
  • A PDF no one can link to or read on a phone.

Not sure about the structure? See the press release format breakdown.